Wildlife Habitat Canada is a national, non-profit, charitable conservation organization that works to conserve, restore and enhance wildlife habitat in Canada by funding habitat conservation projects, providing conservation leadership and promoting the benefits and contributions of waterfowl hunting.

Position Title: Finance and Administrative Coordinator (Bilingual)

Job Type: Bookkeeping and administration

Salary: Range $55,000 to $63,000 plus benefits

Term: Permanent – 37.5 hours a week

Location of Work: In-Office

247 – 2039 Robertson Road

Ottawa, ON   K2H 8R2

Geographic Location: Eastern Ontario (Ottawa)

Job Description:      

Reporting to the Executive Director and the Director of Finance and Administration, the Finance and Administrative Coordinator is responsible for providing administrative support to the Executive Director and Program Manager, and bookkeeping support to the Director of Finance and Administration.

Responsibilities include:

Accounting tasks

  • Bookkeeping support including issuing clients invoices, coding and paying supplier invoices, completing the biweekly payroll and other payroll related tasks, completing the bank reconciliation and cash flow management, tax calculation and remittances, grant financial management and inventory control. Also assisting in preparation of financial statements, general ledger reconciliation and the yearly external audit.

Administration tasks

  • Administrative support such as assisting the staff in preparing travel expenses statements etc.
  • Assist in IT support, keeping software systems to date and efficient record systems.
  • Other duties, as assigned.


  • Good knowledge and demonstrated ability in areas of accounting and bookkeeping;
  • Knowledge of human resource and payroll regulations.
  • Proficiency with MS Excel, including formulas, filters and linked worksheets;
  • Working knowledge of SAGE50.
  • Working knowledge of Excel, MSWord, MS PowerPoint, Outlook;
  • Strong attention to detail and extremely organized;
  • Problem-solving skills, ability to make decisions, sound judgement;
  • Strong communication skills, written, verbal, listening;
  • Proactive, able to anticipate and plan for future needs;
  • Ability to foster good working relationships to achieve success;
  • Ability to manage competing and changing demands and priorities;
  • Ability to work independently as well as part of a team.

Education and Experience:

  • Post-secondary education (university or community college) in business administration, financial management and/or accounting, or a combination  of education and relevant experience;
  • Demonstrated interest in the environment, wildlife conservation and natural sciences;
  • Customer service skills;
  • Previous experience working for a non – profit, charitable organization with a particular emphasis on financial data management and analysis considered an asset;
  • Bilingualism (English/French fluency, written and oral)
  • Accounting experience with a Non-For-Profit organization an asset.


Please e-mail your resume and a brief covering letter, no later than March 1, 2023 to pvary@whc.org

Subject: Finance & Admin Coordinator